As everything has switched to being digital, it can be a challenge adjusting to everything this quick. Keeping that in mind, we have created this guide on how you can schedule Microsoft Teams meetings. Stick with us as we explain the different methods you can refer to depending on your version of Microsoft Teams!
How to Schedule Microsoft Teams Meeting?
You can schedule meetings from your Outlook or the Microsoft Teams application. To schedule meetings from Outlook, you must own the Teams for Work or School version. If you own a free subscription to Teams, you can use the Microsoft Teams application to schedule your meeting. Teams lets you schedule meetings for both the members and non-members of a channel. You could even schedule meetings with external contacts using their email addresses.
Through Microsoft Teams
The other way you could schedule meetings is from the Microsoft Teams application. You can choose from three methods to schedule meetings in the Teams application. These methods include scheduling from Calendar, Chat, and Channel. If you own the free version of MS Teams, you need to call in a meeting from Calendar on Teams. Scheduling meetings from Chat and Channel are premium features, and you may only use these if you’ve been added to or have created an organization.
Using Calendar
This is the go-to method for many Teams users who like to schedule meetings from the Teams app. If you find this method convenient, follow these steps to call a Teams meeting:
Using Channel
You can call a channel meeting from the paid subscription of MS Teams. Follow along with these steps to schedule a meeting in a specific channel on Teams:
Via Chat
If you wish to schedule a personal meeting with someone from your organization, you can do so from the Chat section in Microsoft Teams. As we’ve already mentioned, this premium feature is not available in the free version of the Teams app. Here are the steps you can follow to set a one-on-one meeting with your colleague on MS Teams:
Through Outlook
If you own the Teams for Work or School version of MS Teams, you could schedule meetings from Outlook. You can schedule meetings from either version, application, or web. Nevertheless, remember that you need to own the Office 365 version to use the latest application version of Outlook. The web version is free to use. Below, we have listed the steps to schedule a meeting from both the application and web versions of Outlook. Refer to either of the methods according to your preference.
On Application
If you own the Office 365 version, you could easily call a Teams meeting from the Outlook app. Follow these steps to schedule a meeting from the Outlook app:
On Web-version
You can also use the web version of Outlook to schedule a Teams meeting. This can be an amazing alternative when you cannot use the Outlook app or if you do not own the Office 365 version. Here are the steps you can refer to schedule a meeting from the web version of Outlook:
Add a Title: Give your meeting a short yet informative name.Invite Attendees: Enter the name of the attendees you wish to add to the meeting. If the attendees ate external, mention their emails. If you want to add required/optional attendees, click Optional on the right.Start Time: Enter the date and time you want the meeting to start. If the meeting is to last the entire day, toggle the slider next to All day.End Time: Mention the date and time the meeting will end.Search for A Location: This option is if some attendees meet in person. Specify a room they can meet. In the same section, toggle on Teams meeting.Reminder: If you want attendees to get a notification before the meeting, select the time for the reminder. Choose Don’t remind me if you do not wish to get reminded.Description: Enter a few agendas you will be discussing in the meeting.
